Rules & Regulations
Article 1. Background
1.1 The Burgos Ultra Stage Race “The Way of Legends” is organized by Bravum Adventure Sports S.L.U. a company specialized in creating unique adventure sports events in Spain.
The Event will be held around the Province of Burgos in Northern Spain. The Event has a very strong emphasis on promoting and supporting the local culture, history and gastronomy, and is strongly committed to protecting the natural environment.
1.2 This trail running race is a tough physical and mental challenge and is designed for anyone who is in reasonable shape and has a strong determination to be able to complete it. Participants are welcomed from all countries and cultures, of any religion, gender or age (+18).
1.3 The Event is a six day ultra trail stage race. During each stage several checkpoints have to be passed along the way. Each participant has to carry the mandatory equipment throughout all the stages. (see equipment checklist). At each checkpoint participants will be provided with drinking water. There will be a limit of 12 hours to complete each stage. Throughout the whole event the participants will be supported by highly professional Volunteers, International Race Doctors, The Organizer and local staff.
Article 2. General
2.1. By registering for this event, you confirm that you have read and understood these Rules & Regulations and that you fully agree with their contents, without exception.
2.2 These Rules and Regulations represent a legally binding agreement between you and Bravum Adventure Sports S.L.U. (The Organization).
2.3 Before entering this race organized by Bravum Adventure Sports S.L.U. , every participant has to sign all the mandatory forms (see under Registration) including these Rules & Regulations.
2.4 Bravum Adventure Sports S.L.U. reserves the right to change these Rules & Regulations at any time. Valid Rules & Regulations are available at Bravum Adventure Sports S.L.U. website at any time.
Article 3. Admission Requirements
3.1 Bravum Adventure Sports S.L.U. reserves exclusive rights to allocate a place in the race, decline an application or withdraw a participant from participation at any time.
3.2 You must be at least 18 years of age at the start of the event to take part.
3.3 You are fully aware and accept the fact that you may encounter a wide range of terrain and weather conditions during the course of the race. The race is held in Autumn and bad weather is to be expected. The course will be mainly on off-road tracks and trails.
3.4 When registering and participating in the race you are aware of the fact and accept that the race is both mentally and physically demanding. You confirm that you are well prepared and meet all medical requirements to take part in such an event. You are aware that by taking part in the race, you are likely to be exposed to risks greater than those you encounter in your regular life. You agree that your taking part in the race is always at your own risk and Bravum Adventure Sports S.L.U. will not be held liable or claimed against for any personal or material damage that may occur in this event.
3.5 When applying for a place in the race every participant has to fill in the mandatory files, which are: – the Registration Form, the Confidential Medical Form, and the Declaration of Agreement and accept these Rules and Regulations.
Article 4. Declaration of Agreement
4.1 By participating in the race you agree to the following:
You agree that you have read and understood the official Rules & Regulations of this race!
You fully agree with the contents of the Rules & Regulations!
You guarantee that the information you have provided in the mandatory documents is true and accurate and that you have signed all mandatory documents.
You agree that you joining the event is entirely at your own risk and that you do not hold Bravum Adventure Sports S.L.U. Liable for any damage or loss to you, your body or your belongings which may occur directly or indirectly before, during or after the event.
You agree that the contents of the Confidential Medical Form are accurate, have been filled in truthfully and accurately to reflect your health status at the beginning of the race.
You agree that personal travel arrangements are at your own risk in any case.
You authorize the event’s medical team to undertake all measures necessary in order to protect your health!
You guarantee that at the start of the race you are physically prepared and fit to take part.
Article 5. Environmental Protection
5.1 It is strictly forbidden to leave behind any litter on the whole course, at checkpoints or in camps; please use only the litter bins provided.
5.2 You are strictly requested to leave your surrounding and natural environment in the same condition as you have found it. It is forbidden to collect damage or remove flora and fauna as well as geological features.
5.3 We kindly request that during the race you act as an ambassador for your country and the race organizers. Please treat the locals with respect, decency and fairness.
5.4 You are requested to make use of the toilet facilities while in the camp. During actual stages you must bury your waste and paper.
Article 6. Registration and Payment
6.1 To compete in this event, each participant has to:
a) Apply to the event online by filling in the Registration Form
b) Bravum Adventure Sports S.L.U. will allocate you a place in the race at its sole discretion.
c) The entry fee needs to be transferred as advised. Your participation is only effective if the full entry fee has cleared.
d) Fill in and submit all mandatory forms. (See “Registration & Entry Details”)
e) The Confidential Medical Form has to be brought to the check-in prior to the start.
6.2 It is in your own responsibility to check all passport, visa and immigration requirements before entering Spain where the event is staged.
The Organization does not take any responsibility for refusal of admission in to Spain of a participant by local immigration authorities.
Article 7. Cancellation
7.1 Competitors may withdraw from an event at any time.
7.2 When withdrawing more than 90 days prior to the start date of an event,
the entry fee will be refunded in full, minus the deposit.
7.3 When withdrawing from an event less than 90 days and more than 30 days before the start date, you will be refunded 50% of the entry fee minus the deposit.
7.4. When withdrawing from the event less than 30 days prior to the start date, there will be No refunds.
7.5 Entries to the event are personal and non-transferable.
7.6 The organization reserves the right to withdraw the offer of a place in the event for any reason and at any time. In the case of forced withdrawal by the Organization before the start, a full refund will be paid.
7.7 The organization reserves the right to modify the race schedule and/or race course due to events outside their control or for safety reasons.
7.8 The Organization reserves the right to cancel the race due to events outside of their control, for safety reasons or risk of environmental hazard. If the Race has to be cancelled without rescheduling, the entry fee only will be refunded fully.
Article 8. Insurance
8.1 It is the sole responsibility of each participant to take out an appropriate insurance policy covering personal, physical and material damage.
8.2 Each participant is fully aware of the risks which the course, the environment and the local conditions of this Race may contain, and releases the organization from any responsibility for personal accidents or physical problems.
8.3 It is strongly recommended that participants take out cancellation insurance.
Article 9. The Course
9.1 The Organization reserves the right to modify, cancel or change parts or the whole course at any time.
9.2 The participants must follow the marked course and report in at every check point along the way. Deviating from the route or taking a short-cut on the course will result in a time penalty. There will be several checkpoints in each stage and they must be reached in the correct order. Missing a checkpoint will result in a time-penalty.
9.3 The course will be visibly marked by tape, flags, signs, lights or other devices. The markings or the natural given track will guarantee logical progress of the route.
9.4 It is strictly forbidden to remove, change or damage markings.
9.5 The Race Director will take into account the circumstances of any infringement of the rules and adjudicate the time penalties at his discretion.
9.6 Participants are strictly advised to fill their hydration systems/waterbottles at each checkpoint.
Article 10. Camps
10.1 All participants, organizers, volunteers, doctors and local staff will spend the night at the same camps. It is not allowed to leave the camps without notifying the organizers. The camps will be in lodges, guest houses or hostels and the rooms for sleeping will be allocated by the organization with a common area for eating and socializing. The specific arrangement will differ depending on the location.
10.2 Showers and Toilet facilities will be provided. You are strongly advised to use these facilities.
Article 11. Equipment
11.1 Mandatory Equipment (see “Mandatory equipment list”) must be carried at all time during the race stages. It is your responsibility to add optional equipment (see “Optional Equipment List”).
11.2 Your personal equipment must to be carried by yourself at all time. No other participant may carry any of your equipment.
11.3 The event organisers will check your mandatory equipment prior to the start of the race. Additional checks will be carried out at various times during the race. Missing mandatory equipment will result in a time penalty or disqualification.
Article 12. Bibs
12.1 Every participant receives 2 bibs. One bib must be visible at all times during the race. The other should be kept as a spare incase the first is damaged or lost. The bibs must not be changed or altered in any way.
Article 13. Water
13.1 At each checkpoint a limited amount of water will be provided to the participants. This water is for drinking purposes only. The whole event is fully catered with ample breakfast, lunch, snacks and dinner been served every day at the camps. Additionally, hot water for cooking personal meals will also be provided at all campsites.
Article 14. Ranking and Timing
14.1 The timing will start simultaneously for all participants at the beginning of each stage and will be recorded individually for each participant at the finish line of each stage. Staggered starts will be used at the discretion of the Race Director.
14.2 The first individual to cover all stages in the shortest accumulated time will be announced as the winner. The race has a male and a female category.
14.3 All the participants will be ranked according to their accumulated finishing times and the first three in each category will receive a special trophy.
14.4 Due to the logistics of the race there will be a maximum of 12 hours allocated to complete each stage. Those participants who do not reach the last checkpoint of each stage in the alloted cut-off time anounced by the race director at the begining of each day will be transferred from the last Checkpoint to the end of the stage and will be allowed to start the next day´s stage but will no longer be ranked in the clasification or receive the finishers medal.
Article 15. Penalties
15.1 Disregarding and breaking the official rules and regulations and showing unsportsmanlike behavior will result in time penalties, with an amount of time added to the participant’s overall time. Serious misconduct may lead to a disqualification.
Penalties are adjudicated at the discretion of the Race Director only.
Article 16. Dropping out
16.1 Under no circumstances must any participant pull out of the race without informing the organizing team.
If a competitor decides to pull out, he/she must inform the organization immediately.
16.2. The organizers will take care of the participants who pull out and will make every effort to bring the participants to the next camp as the circumstances allow.
Article 17. Medical Assistance
17.1 A hand-picked medical team of experienced sports medicine specialists will be present throughout the race, equipped with special assistance vehicles. At each stage of the race they will be positioned at the check-points and at the finish line. Furthermore they will ensure that any participant suffering from physical or mental exhaustion will be brought back to the base camp. The medical team is allowed to disqualify as they see fit any participant who appears physically unable to continue the race or for receiving vital medical care.
Article 18. Protest and Complaints
18.1 A protest and complaints desk or board will be installed in each camp. A designated person from the organizing team will examine your claim and, if necessary, forward it to the event director.
18.2 Protests have to be expressed on the actual day of the stage.
18.3 The ruling on the protest is at the sole discretion of the event director and all decisions of the event director shall be final and binding.
Article 19. Awards
19.1 Every participant who finishes all the stages within the given time limits will receive a unique medal .
19.2 The top three ranked individuals of both the male and female categories will receive a special trophy.
Article 20. Image Rights
20.1 Bravum Adventure Sports S.L.U. reserves all exclusive rights for photo or film coverage of the race. Participants must agree that Bravum Adventure Sports S.L.U. has exclusive rights of use concerning individual or collective images taken for anything related directly or indirectly to their participation in the race. Any photo and film coverage done during the race cannot be used by participants for any purpose other than personal, unless this has been authorized or accredited by the Organization in advance.
Article 21. Final Statement
21.1 All participants must agree to abide these rules and regulations in order to ensure a safe, fair, eco-friendly and smooth progress of the event.
21.2. Any infringement of these rules & regulations may result in a time penalty or disqualification. This decision is at the sole discretion of the Race Director.
This post is also available in: Spanish